Nrecord management policy pdf

Information management advice 50 developing a records management policy. Management of electronic records repositories 14 9. Records management policy february 2019 national records of. They enable the wbg to hold itself accountable to its own policies, as well as to commitments made to clients, stakeholders, and partners. Disposition of paper, electronic, and film records 5 4. Document name records management policy author nicki hargreaves lead records management officer department good practice document status v1. The goal of floridas records management program is to provide professional assistance to state and local government agencies in managing the records and information required to take care of the business of government. Washington university requires that its records be managed in a manner consistent with applicable law, and in accordance with plans developed by the schools, departments, and other units that maintain university records. The records management and trim user manual provides guidelines and procedures to consistently manage the organisations records, their generation. The purpose of the records management policy is to ensure that full and accurate records of all activities and decisions of the authority are created, managed and retained or disposed of appropriately, in accordance with relevant legislation and good practice.

Fundamental to the records management approach is the management of records through the records management lifecycle as this provides a logical sequence to records management processes, procedures and activity. Primary responsibility for design and implementation of effective research data management lies. Athabasca university policy november 28, 2017 page 1 of 3 records management policy effective date september 1, 1999 purpose to promote a systematic approach for the effective management of recorded information produced by the university. Attorney generals office records management policy june 20 page 4 records management records management is an established theory and methodology for ensuring the systematic management of all records and the information they contain throughout their lifecycle. Bbc archives 6 minimum metadata supporting data about the record should be created or captured with the record. Records retention schedule city retention list policy 7. Records management policy university of canterbury.

Records management policy university of missouri system. Department of educations ed principal offices pos, employees. Records storage, disposition and destruction, annual compliance policy 8. Once the electronic files have been captured in an approved epa records management system, they should be removed from nonepa messaging systems, unless there is a specific obligation such as a litigation hold to maintain the files on all systems on which they appear. Policy for records management at stellenbosch university stellenbosch university records management policy reference number of this document pol0012016 hemis classification purpose to maintain, protect, retain and dispose of records in accordance with fiscal, legal and historical requirements. The purpose of this policy is to provide a framework and to assign responsibilities for ensuring. Records management regulations, policy, and guidance. This enables systems to be understood and operated efficiently and. Multicultural council of tasmania inc records management policy april 20 1 purpose, authority and application of this policy 1. Washington university has adopted this records management policy. The records management policy is informed by the following legislations. Records management issued by the lord chancellor under section 46 of the freedom of information act 2000.

The records management policy and outreach program, under the office of the chief records officer for the u. Records management policy office of the university. Directive regarding retention of documents related to trust fund management and individual indian money accounts doi records management department manuals. Management of records policy english the world bank. Constitution of the republic of south africa national archives and records service of south africa act act no.

Records are critical to the delivery of world bank group wbg programs and services. Develop a single records retention schedule for your organization and implement it consistently across your enterprise. Guide 3 records management policy this guidance has been produced in support of the good practice recommendations in the code of practice on records management issued by the lord chancellor under section 46 of the freedom of information act 2000. Chapter 9 records management revised april 18, 2006 what is the purpose of records management. Solicitor and assistant secretarypolicy, management and budget, august 3, 2001 document retention relating to trust management and individual indian money accounts. October 2019 6 alerts, side effects, drug sensitivities, allergies definitions alerts highlight an issue or issues that can impact on the patients stay, e. The purpose of this records management policy is to ensure the creation, management, retention and destruction of records result in complete, usable.

Consider the implications of different actions and responses based on those situations. Records management policy 1 records management policy 1 preamble as a preeminent university in africa, driven by the pursuit of knowledge and innovation, with a unique institutional culture based upon the values the university espouses, the northwest university has adopted its first records management policy on 22 november 20. The differences between a nonrecord and a record are the reasons for keeping the information and how the information is used. Detailed advice on recordkeeping procedures and tools should be included in supporting documentation.

Nonrecords are not covered by this records management policy and therefore do not need to be retained, stored, disposed of or destroyed in accordance with procedures create under this policy and state law. This policy should be managed by a team within the organization that identifies how the policy is accessed and used, who enforces the data management policy, and how it. Decide who inside your organisation will be involved, and in what capacity. Records management best practices guide agnes scott college. Government, is responsible for developing federal records management policies and guidance related to records creation, management, and disposition with an emphasis on electronic records. It is the policy of the government of saskatchewan that all government institutions manage the records in their possession or control to meet the obligations outlined in the archives and public records management act information management services of the provincial archives of saskatchewan is responsible for the development of records management policies, guidelines and standards for the. Policies and guidelines records management university. Key control records this series maintains the record of key usage and control in the facility.

Developing a document management policy 3 to start. To implement a costeffective departmentwide program that provides for adequate and proper documentation of department of energy activities, proper records disposition, and promotes economy and efficiency in the program. This page highlights the practical things you must do to comply with this policy. Citywide records inventory location of record copy master policy 4. Multicultural council of tasmania inc records management. Guide 3 records management policy 2010 the national archives. Policy statement schools and divisions that maintain george washington university university records are responsible for establishing appropriate records. Heads of school, directors and equivalent are responsible for ensuring records management practices within their areas of responsibility comply with the records management policy including the universitys records management procedures. All organizations need efficient and costeffective methods to organize and maintain their records and information, and efficient record management is a key activity necessary to achieve the research foundation for the state university of new york research foundation or rf strategic goal of providing outstanding sponsored program administration services and stewardship. The code requires that the university has in place a records management policy, either as a separate policy or as part of a wider information or knowledge management policy. The purpose of the record management policy is to promote proper management, retention, preservation, and disposal of records of college operations. The policy itself should provide recordkeeping directives and responsibilities in a way that is easy to understand. This records management policy details the attorney generals offices approach to effective records management. To ensure preservation of records that are of permanent value to the university.

Records management policy royal veterinary college. Records management policy north yorkshire fire and. Bbc core records management policy executive summary managing bbc records, in whatever format, to agreed standards is essential if those records are to be available and used in the future. All practices concerning the management of university records are to be in accordance with this policy and its supporting procedures. Capture and manage all records throughout their lifecycle. The records management policy is a component of the universitys broader data, information and knowledge governance and management regime. As the number of laws and severity of punishment governing records management continues to increase, it becomes even more paramount that organizations follow best practices for proper records management.

Create, maintain, and develop record systems which support the aims of this policy. Non records are not covered by this records management policy and therefore do not need to be retained, stored, disposed of or destroyed in accordance with procedures create under this policy and state law. Contracts guidelines on human resource records guidelines for managing student information for faculties, departments and schools. Rm policy records management and information governance. This directive establishes the overall policies and procedures to be followed by the u. A retention and disposal programme ensures that saqa maintains only those records it. All stages of the lifecycle must be managed effectively to support good recordkeeping practice. Responsibilities introduction information is a corporate asset and the records of the rvc are important sources of administrative, evidential and historical information. Records management policy griffith policy library griffith university. Records and records management records general policy 23001 storage and disposal of university records 23002 records retention summaries 1001 records retention guide. Policy 46 information management policy 75 official employment files of regular faculty members procedures re. This policy establishes the overall principles, responsibilities, and requirements for managing fhfas records in order to ensure that fhfa. Records management unit rmu act as the custodian of all records in paper and electronic format.